Manage Workspace
Introduction
In AAArdvark, a Workspace represents your account.
To make changes to your Workspace Settings information, click your name in the top-right corner of the AAArdvark interface > click Manage Workspace > and click Workspace Settings.
If an invited user wants to set up and manage their own Workspace, they’ll need to register a new account.
Workspace Settings
In Workspace Settings, you can manage general account and authentication details for the Workspace, such as:
- Workspace Name: This appears on all the pages of the AAArdvark app and in PDF site reports. Use your agency or business name for consistency.
- Workspace Logo: Appears in generated PDF reports. We recommend uploading a professional logo.
- Two-Factor Authentication: Enable this setting to require all workspace members to use two-factor authentication when signing in, helping keep your workspace secure.
You’ll also see the Workspace Owner information here. This user has permission to manage users, sites, plans, billing information, and cancel the account.
The Workspace Owner is a special role assigned to the person who created the account.
Report Branding
The Report Branding section white-labels the PDF reports you generate for this Workspace, replacing AAArdvark’s branding with your own. Only the Workspace Owner and Administrators can change these settings.
- Business Name: Shown as the report author. Defaults to your Workspace Name when left blank.
- Workspace Logo: Appears at the top of the PDF report, on your header color. Upload a .SVG, .PNG, or .JPG file (up to 1 MB); a landscape logo that stands out against your header color works best. If you already have a logo uploaded, tick Remove current logo when saving to clear it. A live preview shows your logo on the header band as you make changes.
- Header Color: The background color of the report header, behind your logo. Pick a color with the swatch or enter a hex value (for example, #052250), or click Use default to follow AAArdvark’s standard header color.
- Header Text: An optional tagline shown beneath the report title in the header.
- Website: An optional website address shown in the report footer. You can enter it with or without
https://. - Footer Text: An optional line shown in the report footer.
- Contact Details: Optional contact details (email, phone, or address) shown in the report.
Click Save Branding to apply your changes. Existing PDF reports for the Workspace regenerate with the new branding the next time they’re downloaded.
Can You Transfer Sites or Data Between Workspaces?
Yes. Our support team can move a site to another workspace with its full scan and remediation history – just reach out and let us know which site and which destination workspace, and we’ll take care of it.
- A few things to know about how a transfer works:
- The destination workspace receives the site’s complete scan and remediation history.
- Issue assignees and page testers who aren’t members of the destination workspace are unassigned as part of the move. Team members who belong to both workspaces keep their assignments.
- The site’s integrations and API tokens are disconnected by default during the transfer, so the site stops sending data to the previous workspace.
- The original workspace owner gets a confirmation email once the transfer is complete.
The destination workspace needs an open site slot and enough page capacity on its plan to fit the incoming site; otherwise, the transfer can’t go through.
There’s no self-service option for this in Workspace Settings today – transfers are handled by our team on request.
